General Information:
New Service Contracts: National Grid @800-322-3223. You will need to provide them with your property address and date of move to schedule new service.
Power Outages: National Grid, @800-465-1212
Curbside Garbage & Recycling : http://www.providenceri.gov/public-works/7830/
Providence Police: 401.272.3121: http://www.providenceri.gov/police-department/
Parking in Providence: http://parkdowntownprovidence.com/parking-information/parking-rules/
Additional Useful Information
1. PARKING: Please refer to your signed lease.
Disabled vehicles and unregistered vehicles may be removed by the Owner at the Tenant’s expense at any time. Tenant will cooperate with the Owner to permit snow removal. Tenant is to split snow removal responsibilities with other tenant(s) of the Premises equally. No trucks, boats, trailers, or motorcycles may be parked on the Premises without prior written permission.
2. UTILITIES: The monthly rent shall include the following utilities:
Water/Sewer: YES Electric: NO Gas: NO Heat: NO Hot water: NO
Owner is not liable for failure to furnish any of the above utility services, but shall exercise reasonable diligence to correct such failure upon receiving notice thereof. In the event that the cost rate of any utility (as defined herein) supplied to or used in the Premises of which your apartment is a part shall be increased at any time during the term of this Lease over the cost rate in effect on the initial date of this Lease, Tenant hereby agrees to pay, as part of its monthly rental payment, the increased cost of said utility’s cost rate, to be pro-rated to all tenants of the Premises on a monthly basis. If and when in the event that certain utilities are not inclusive with the rental rights on your unit, Tenant shall be liable for transferring utilities into its name and relieving Owner of any utility bills that may be incurred during the time designated in the Lease. These utility expenses would include any use of gas, electric, propane, or oil, which may power electric, heat, and hot water.
3. SECURITY DEPOSIT: A security deposit of the amount listed on page 1 of your signed lease will be retained by Owner in the event that damages to the Premises are discovered after Tenant moves out. This deposit does not relieve Tenant’s obligation to pay its final month’s rent payment in full. Upon due or agreed upon termination of the tenancy, Tenant shall be given the full security deposit minus any amount of unpaid accrued rent and the amount of physical damages to unit and/or the Premises, other than ordinary wear and tear; please refer to the “Move-Out Cost Schedule” contained on page 9 herein for more information.
Any security deductions will be itemized in a written notice. This notice, along with the amount of security deposit due, will be delivered to Tenant within twenty (20) days after Tenant’s known vacating of the Premises, Tenant’s return of all keys, and Tenant providing Owner with a forwarding address. Security deposit shall not be returned in the event that Tenant breaches this Lease by vacating and/or failing to pay rent before the expiration date of this Lease as identified on page 1 herein. Damages exceeding the amount of the security deposit will be charged to Tenant.
4. DAMAGES TO/ON PREMISES: Tenant agrees not to damage the Premises, inclusive of all related indoor/outdoor areas. Specifically (but not exclusively), any damage as a result of cigarette smoke (film, discoloration of painted surfaces, odor, etc.) and/or any damage caused by a pet/animal (urine saturation, destruction of woodwork, fleas, etc.) shall be the responsibility of Tenant. Tenant agrees to pay Owner for repair of the Premises when caused by misuse of Tenant, Tenant’s family and/or its visitors. OWNER SHALL NOT BE RESPONSIBLE FOR DAMAGE OR LOSS OF TENANT’S PERSONAL PROPERTY STORED IN OR ABOUT THE PREMISES. Owner encourages Tenant to protect its personal property with renter’s insurance or other suitable coverage.
5. USE AND OCCUPANCY: The Premises shall be used and occupied by Tenant and Tenant's immediate family, including the names stated on page one of this Lease. The Premises is a private single/multi-family dwelling, and no part of the Premises shall be used at any time during the term of this Agreement by Tenant for the purpose of carrying on any business, profession, or trade of any kind, or for any purpose other than as a private dwelling. Tenant shall not allow any other person, other than Tenant's immediate family or transient relatives and friends who are guests of Tenant, to use or occupy the Premises without first obtaining Owner's written consent to such use. Tenant shall comply with any and all laws, ordinances, rules and orders of any and all governmental or quasi- governmental authorities affecting the cleanliness, use, occupancy and preservation of the Premises. In the event that any person using the Premises occupied by you or visiting the same shall suffer any fall or other injury, such person shall report to the Owner the date, time, place and conditions of such occurrence and the names of all persons who have witnessed the same. Such report shall be given not later than the next business day after the occurrence.
6. PLUMBING: The water closets (“toilets”) and waste pipes shall not be used for any purpose other than those for which they were constructed, nor shall any sweepings, rubbish, or any other improper articles be deposited into them. Any damage to the Premises caused by the misuse of such equipment shall be paid by the Tenant. No replacement and/or modification of any plumbing fixture (including but not limited to shower heads, faucets, sinks, garbage disposals, sprinkler systems, etc.) will be allowed without prior written consent from the Owner.
7. DISTURBING NOISES: Tenant and any person on the Premises with Tenant’s consent agree not to disturb the neighbors’ peaceful enjoyment of the Premises. Tenant agrees not to make or permit to be made any disturbing noises. Tenant shall keep the volume of any radio, stereo, TV, or musical instrument sufficiently reduced at all times so as not to disturb other tenants on the Premises. Tenant shall not conduct, or permit to be conducted, vocal or instrumental practice or instruction on the Premises.
8. TENANT’S STATUTORY OBLIGATIONS: The law specifically requires Tenant to: 1) comply with all obligations primarily imposed upon tenants by applicable provisions of building and housing codes materially affecting health and safety; 2) keep that part of the Premises that tenant occupies and uses as clean and safe as the condition of the Premises permit; 3) dispose from Tenant’s dwelling unit all garbage, recyclables, and other waste in a clean and safe manner; 4) keep all plumbing fixtures in the dwelling unit clean as their condition permits; 5) use in a reasonable manner all electrical, plumbing, sanitary, heating, ventilating air-conditioning, and other facilities and appliances including elevators in the Premises; 6) not deliberately or negligently destroy, deface, damage, impair, or remove any part of the premises of knowingly permit any person to do so; 7) conduct oneself and require other persons on the premises with your consent to conduct themselves in a manner that will not disturb neighbors’ peaceful enjoyment of the Premises.
9 SUBLETTING/ASSIGNMENT/ASSIGN: Tenant may not sublet the Premises without first notifying Agent in writing and submitting a new rental application for the person(s) involved. As a condition of such subletting, such other persons shall be bound by the terms of this Lease and shall acknowledge such fact by executing a copy of this Lease. Despite any sublet, Tenant herein agrees to be bound by this Lease until the term expires and the security deposit shall not be released until the expiration of the term. Tenant may not assign this Lease.
10 PETS: Pets/animals of any kind are strictly forbidden from being kept at the Premises at any time,
Inclusive of any belonging to Tenant’s guest(s). The only exception would be as follows: In the event that written approval has been given above (or via a “pet addendum”) to keep a pet/animal on the Premises, a non-refundable pet deposit would be required in the amount of $300.00, and all veterinarian and vaccination records shall be provided to the Owner upon request. Tenant would be responsible for any waste produced by the animal in and/or around the Premises at all times. Tenant would be responsible for any damages made/caused by animal during its stay. If animal is improperly cared for leading to unsafe conditions for the animal, other tenants of the Premises, or has therefore caused damage to the building beyond reasonable repair, Owner would have the right at any time to rescind its written approval and demand that the pet(s)/animal(s) be immediately removed from the Premises. If Tenant fails to do so, Owner may take further action by evicting Tenant for breach of the Lease agreement.
11 ACCESS / SHOWING OF PROPERTY: To provide both routine and emergency maintenance service, Owner retains a key to Tenant’s Premises and entryway. Service requests placed by Tenant will be answered in a reasonable amount of time. Except in case of emergency or unless it is impracticable to do so, Owner shall give Tenant at least forty-eight (48) hours’ notice of intent to enter the rented quarters and will enter only at reasonable times or as mandated by emergency. Owner reserves the right during the term of this tenancy to show Tenant’s unit to prospective tenants, buyers, assessors, or other agents as may be required. Tenant agrees to notify Owner immediately if and when maintenance is required.
12 ABANDONMENT / EARLY TERMINATION: If, prior to the expiration of this Lease, the Tenant abandons the apartment, the Owner will send a letter to Tenant via the most current address on file (most likely, that stated on page 1 herein) stating that unless a reply is received within seven (7) days, the Owner shall take immediate possession of and re-rent the Premises. In the event that the Tenant shall be absent from the Premises for a period of more than ten (10) consecutive days, notice of such fact must be given to the Owner no later than the first (1st) day of the extended absence prior to departure. If Tenant vacates the premises without notice to Owner, if Tenant removes substantially all possessions from the Premises, and/or if Tenant does not pay rent for more than fifteen (15) days after said payment is due, it will be assumed that abandonment has occurred. If, for any reason, Tenant moves out of the apartment prior to the Lease termination date set forth on page 1 of this Agreement, Tenant will be responsible for paying monthly rent in full until the Lease termination date or until the unit is re-rented by Owner, whichever occurs first.
13 RULES AND REGULATIONS: From time to time, it may be necessary for Owner to modify and/or adopt new rules. Written notice of said changes and/or adoptions will be sent to Tenant. Water beds cannot be used in the Premises without prior written consent. Consent will be granted only if Tenant provides Owner with proof of insurance coverage.
14 ELECTRIC LIGHT BULBS: As a courtesy, Owner will supply Tenant’s apartment with electric light bulbs and fuses (if applicable) upon commencement of this Lease. The Tenant agrees to furnish and install any necessary replacements thereafter.
15 RUBBISH: Owner shall provide suitable waste containers for Tenant’s use for the City’s regular collections of trash and recyclable materials. The tenant agrees to bring its designated trash and recycling containers to the curb for pick-up on the designated day for that neighborhood, and to sweep/remove any spilled debris. Tenant is also responsible for bringing the containers back from the curb within 24 hours following collections. The City of Providence may assess a fine to the Owner of the Premises for Tenant’s failure to place and/or remove containers to/from curb in a timely fashion, and may also assess fines to the Owner for placing recyclable materials into the trash container or vice versa. Tenant hereby agrees to reimburse Owner for any such fines resulting from their action and/or inaction. Tenant also agrees to place no rubbish on patios, in halls, stairways, or common areas. After warning Tenant, Owner may remove any such items at the Tenant’s expense.
The City of Providence does not offer curbside removal of mattresses and/or box springs. As of the writing of this lease, said items may be able to be dropped off free of charge; please visit www.byebyemattress.com/rhode-island for eligibility. In order to schedule curbside pickup of large items such as sofas and other furniture, you must call the City of Providence at least 24 hours before your scheduled trash pickup (1-800-972-4545). Failure to do so can result in trash removal charges.
16 HALLS AND STAIRWAYS: No personal articles, rubbish, or other obstructions shall be placed, stored, hung, or left in the halls or other common areas or passageways. This violates state and local fire regulations. After warning Tenant, Owner may remove any such items at the Tenant’s expense.
17 LAUNDRY: There may be laundry hook-ups in basement that Tenant may use at its own risk. The Owner may furnish one or more washer/dryer unit(s) for use of all tenants at the Premises, but this is not guaranteed by the Lease. Tenant agrees not to hang or place laundry on the exterior of any building or lawn. Tenant agrees not to install a washer or dryer without first receiving written consent.
18 LOCKS AND KEYS: Owner shall provide a lock for Tenant’s exterior doors which is considered safe. So as not to restrict Owner’s ability to provide Tenant with maintenance and emergency service, Tenant agrees that no additional locks shall be placed upon any doors of the Premises nor shall locks be changed without prior written consent from the Owner. Upon termination of this Lease, Tenant shall return to the Owner all keys to the Premises. A reasonable charge will be made for lockouts and/or failure to return key(s).
19 EXTERMINATION: The presence of pests or vermin should be brought to the immediate attention of the Owner, so that the Owner has the opportunity to evaluate and/or remedy the situation. It should be noted that the most common occurrences of rodent and/or insect infestation are the direct result of poor sanitation conditions directly attributable to the Tenant. If, upon inspection, Owner or its exterminator detect unsanitary conditions in the Premises, Tenant shall remedy situation immediately. Any extermination costs incurred by the Owner that can be attributed to unsanitary conditions will become the responsibility of the Tenant.
20 MOVING: So as not to disturb neighbors, the moving of furniture is permitted to and from the Premises between the hours of 7:00 AM and 7:00 PM only. Any packing cases, boxes, or other materials used during the moving process must be promptly removed by Tenant. Tenant hereby acknowledges that the Owner may prevent moving companies or trucks from gaining access to the Premises if Tenant’s rent is not paid in accordance with the terms of this Lease.
21 LIFE SAFETY DEVICES: Tenant shall not tamper with, disable, remove, block, attach to/hang from, or otherwise impede any life safety devices that may be present on Premises, including smoke detectors, carbon monoxide detectors, fire extinguishers, sprinkler systems, and/or fire escapes. Tenant shall maintain and promptly replace batteries in any smoke/carbon monoxide detector if/as required.
22 FIRE HAZARDS: Tenant shall not permit any hazardous act which might cause a fire, or that will increase the rate of insurance on the Premises. If the premises become totally uninhabitable by reason of fire not caused by negligence of Tenant, its family, and/or visitors, the rental period herein shall be suspended (along with Tenant’s corresponding obligation to pay rent) until the same has been restored to a habitable condition. Owner is not obligated to rebuild or restore the Premises, nor is Owner responsible for any costs and/or damages associated therewith, including but not limited to temporary lodging, relocation, damaged/lost property, injury, loss of life, etc. Tenant is responsible for any costs incurred by negligence of Tenant or of any person on the Premises with Tenant’s permission or implied consent.
23 REMOVAL FOR BREACH OF LEASE: If, at any time, Owner finds the conduct of the Tenant (or any person on the Premises with Tenant’s permission or implied consent) in noncompliance with any part of this Lease, Owner will send Tenant written notice that such conduct is considered a breach of the Lease, and that if Tenant does not remedy the breach within twenty (20) days of the mailing of the notice, this Lease will terminate and Owner will commence eviction proceedings against Tenant. A second notice of noncompliance sent to Tenant within six (6) months of the first notice will result in termination of this Lease.
24 DELIQUENT RENT PAYMENTS: If Tenant fails to submit full and complete monthly rent installment to the Owner within five (5) days of the due date, Tenant will be assessed a late fee as described on page 1. No demand for rent, either written or oral, is required. Owner hereby reserves the right to make one or more attempts to collect any past due balance using information contained within page 11 of this Agreement. If any part of the rent is due and in arrears for fifteen (15) days, Owner may send Tenant a written notice specifying the amount of rent in arrears, making demand for same and notifying Tenant that unless the outstanding amount owed is paid within five (5) days of the mailing of the notice, this Lease will terminate and eviction proceedings will commence. In this case, Tenant shall pay all of the Owner’s reasonable costs, expenses and attorney’s fees of eviction actions. If, after 30 or more days of delinquency, the Owner turns Tenant’s unpaid balance over to formal collections, a collection fee equal to 100% of the unpaid balance will be added to the total amount owed; e.g., if $1,000 is owed in rent/fees, a total balance of $2,000 will be submitted to the collection agency to incorporate Owner’s collection fees.
25 NOTICE AND EXTENSION ON LEASE: The Tenant shall be obligated to give to Owner at least 45 days prior to the expiration date of this Lease, a written notice as to whether or not the tenant wishes to extend or terminate the term of this Lease. This notice must be sent to the Owner’s mailing address shown on page 1 herein. This provision does not give the Tenant any right to hold over at the expiration of the term of this Lease. If Tenant remains in possession without the Owner’s consent, Owner may commence an eviction action. If no such notice is received and provided that Owner shall permit the Tenant to remain in the premises beyond the end of the term, Tenant becomes a Tenant from month to month. All the terms and conditions of this Lease shall remain in full force during any month to month tenancy hereunder. The Owner or Tenant may terminate a month to month tenancy by a written notice to the other with a termination date no earlier than the last day of the following month.
26 REPRESENTATIONS AND APPLICATIONS: Owner has entered into this Lease agreement with Tenant on the basis of representations contained in Tenant’s rental application (hereby made part of this Lease) submitted by Tenant to the Owner’s Agent. In the event any of the representations contained in the rental application shall be found to be misleading, incorrect or untrue, Owner reserves the right to cancel this Lease and to repossess the Premises.
27 REMOVAL OF PERSONAL PROPERTY: If after violation of any provisions of this Lease, or upon the expiration of this Lease, the Tenant either abandons or moves from Premises and fails to remove any of its personal property or personal property of anyone else being kept in the apartment by Tenant’s own volition, said personal property shall be deemed abandoned and Owner shall have the right to remove it without any liability, and at Tenant’s expense.
28 CANCELLATION-EMINENT DOMAIN: In case of sale or condemnation by eminent domain of the leased Premises, this Lease will automatically become null and void. Any and all damages awarded for such taking for public purpose shall belong to and be the property of the Owner.
29 MORTGAGE: Tenant acknowledges that the Owner has executed a mortgage on the Premises, and thereby agrees to subordinate this Lease to the existing mortgage or to any new mortgage that should be executed on the Premises. Tenant’s execution of this Lease hereby constitutes and appoints the Owner as Tenant’s attorney-in-fact to execute any such certificate or document necessary to achieve any original financing or refinancing desired by the Owner. If the Owner shall require an estoppel letter or other document, you agree to execute such document immediately upon receipt of the same.
30 SEPARABILITY OF CLAUSES: If any clause or paragraph of this Lease shall be determined to be unconstitutional, illegal, or void by any court of competent jurisdiction, the remaining clauses or paragraphs shall continue in full force and effect.
31 DECKS AND/OR BALCONIES: The following rules and regulations are to ensure the safety and enjoyment of the balconies or decks where applicable. In order for each Tenant/guest to get full enjoyment of their space, Tenant shall only utilize the balcony/deck associated with its specific floor/unit. If at any point one or more of the following rules is ignored, balcony access may be immediately revoked for the remainder of the Lease: - no grills, no smoking, and no smoking receptacles are allowed on decks/balconies at any time; - any furniture must be submitted for approval with the Owner prior to being placed on deck/balcony; - there are to be no more than three people on deck/balcony at the same time; - railings are not to be sat on or leaned against at any time; - nothing should be attached to or placed on the railings at any time; - small plantings may be placed on decks/balconies so long as they are kept up and cared for; - no alterations or additions may be made to the deck/balcony at any time; - all rules of the Lease apply to the deck/balcony space. No usage should interfere with any other neighbors’ enjoyment of their own space.
32 STORAGE OF PERSONAL PROPERTY: The storage of Tenant’s personal property shall be
limited to the specific floor / unit number of the Premises as defined on page 1 of this Agreement. Tenant shall not leave or store personal items (bicycles, furniture, boxes, clothing, tools, etc.) in any common area, attic, basement, garage, porch, patio, balcony, stairwell, hallway, lawn, or other area of the Premises without requesting and receiving written permission from Owner to do so. Any items found to be violating this section will be considered abandoned and may be discarded without notice, and at Tenant’s expense.
33 LANDLORD COMMITMENTS: Property will be cleaned and the yard will be taken care to
Tenant’s move in. Owner will furnish Premises with snow shovels to aid Tenant in removal of snow from walkways, stairs, and driveway. Owner will make good faith effort to assist tenants with the same, noting that in many cases it would not be timely or practical to rely on the Owner for this service.
34 PERSONAL ENTRY PIN (“PEP”) REQUEST FORM
For Tenant’s safety and convenience, Premises are equipped with commercial-grade digital external Locksets. For ease of use, Tenant shall provide a four digit code below to be used as its Personal Entry Pin for the duration of this Lease. Please treat this code as any other key or personal password; do not share it with anyone whom you wouldn’t want to have permanent access to your home.
(If Tenant required that this code be changed for any reason, a locksmith charge of $75 will result).
35 MOVE-OUT / REPAIR CHARGES
It is the Tenant’s responsibility at all times to maintain Premises in a manner and condition similar to that in which it was received upon commencement of this Lease. Tenant shall clean and/or repair any damages caused to the Premises prior to move-out inspection, or within five (5) days issuance of any such written request from Owner to do so (whichever occurs first). Failure to do so will result in the Owner performing said cleanup/repair at the Tenant’s expense, the cost of which will become due 21 days from Owner’s issuance of a written invoice/cost summary. If Tenant has moved out, said cost will be deducted from any security deposit retained by the Owner on the Tenant’s behalf, and subsequently billed to Tenant if/as required.
The charges shown below are meant as a guideline, and are subject to change. Any items not specifically outlined below will be billed on a time and materials basis plus 15% markup. If actual repair and/or replacement costs are higher than those listed herein, the higher cost will be invoiced.
Replacement/Repair Items (costs listed are per each):
Mailbox $50 Exterior lockset $400 Interior doorknob $50 Outlet / light switch $25 Window blind $50 Toilet seat $40 Fire extinguisher $150 Light fixture/lens $50 Smoke/CO detector $50 Exterior window $300 Exterior door $500 Interior door (hollow core) $100 Interior door (solid core) $250
Service Items (costs listed are per each unless noted otherwise):
Drill/replace key lock $75 plus parts Plumbing call (leaking pipe) No charge Plumbing call (no heat) No charge, unless determined to be caused by
Tenant’s lack of payment to utility company Plumbing call (clogged sink/toilet) $75 plus parts Dumpster fee for excessive trash $450 Repair/paint small holes in walls/doors $50 to $100 Repair/replace damaged door jamb $75 to $150 Appliance cleaning charge (fridge/freezer) $50 to $100 Appliance cleaning charge (stove or vent hood) $50 to $75 Paint one wall or one ceiling $50 to $200 Paint one room $250 to $500 Nicotine wash (minor discoloration/odor) $150 per room Nicotine paint (major discoloration/odor) $350 per room Hardwood floor buffing (many/minor scratches) $100 per room Hardwood floor refinish (severe scratches) $300 per room Damaged/missing appliance parts, plumbing or electrical fixtures, etc. Parts and labor plus 15% Miscellaneous labor charge $40 per hour